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Filing an international trademark application through the Madrid System

To register an international trademark through the Madrid System, businesses need to prepare a comprehensive, detailed, and legally application dossier to avoid the waste of time, effort, and money that could result from having the international trademark application rejected or returned for further completion with missing documents.

Prior Trademark Search Before Applying for International Trademark Registration

Before submitting an international trademark application through the Madrid System, applicants should conduct a prior trademark search to determine the likelihood of a successful registration. Conducting a prior search provides applicants with information about existing identical or similar trademarks already in existence or currently pending in their target markets.

It’s important to note that a prior trademark search can only increase the likelihood of a successful trademark registration, not guarantee it. While conducting a search helps minimize risks and save time and effort during the registration process, it does not provide a 100% assurance that the intended trademark will be registered.

Preparing a Complete, Detailed, and Legally Compliant International Trademark Application Dossier

The international trademark registration dossier through the Madrid System comprises:

• International trademark application form;

• Power of attorney if applying through a representative;

• Declaration form (as per the template);

• Sample of the trademark resembling the registered trademark in the home country;

• Notarized copy of the Certificate of Trademark Registration or the trademark application in the home country;

• List of goods and services according to the Nice Classification;

• Relevant documents (if necessary);

The preparation of a complete, detailed, and legally compliant international trademark application dossier before submission is an indispensable step. This ensures that the international trademark registration process proceeds smoothly and effectively, safeguarding and enhancing the brand’s value on a global scale.

The application dossier must be meticulously assembled, encompassing crucial information about the brand, visuals, logos, product descriptions, and related services. Ensuring the accuracy and precision of this information not only guarantees full protection for the brand but also prevents potential errors and conflicts in the future.

Moreover, adherence to legal regulations and intellectual property laws is of paramount importance. The application dossier must conform to all requirements and stipulations of the Madrid System and the corresponding regulations in the target countries. This ensures that the international trademark application will not be rejected or encounter legal issues during the national registration phase.

Preparing a complete, detailed, and legally compliant international trademark application dossier isn’t merely a prudent managerial task; it’s a crucial and essential step in safeguarding the uniqueness and value of a brand in an increasingly globalized landscape.

Key Considerations When Registering an International Trademark via the Madrid System

Several key considerations when registering an international trademark through the Madrid System include:

  • Clearly specifying the member countries of the Madrid System in the application.
  • The application language can be either French, English, or Spanish.
  • The trademark protection period through the Madrid System is 10 years and can be renewed multiple times.
  • The trademark owner, following a successful international registration, can only transfer the trademark to entities with nationalities belonging to Madrid System member countries.
  • Each designated country will evaluate the trademark’s protection potential according to its own regulations, rather than adhering to a uniform Madrid System law.

ASL LAW is the top-tier Vietnam law firm for Intellectual Property Services. If you need any advice, please contact us for further information or collaboration.


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